How to Use the CSIR Screens

CSIR/CLASS-Shared Data Elements

CSIR and CLASS share a system to accomplish two different missions. CLASS is used to schedule classes, finals, etc. CSIR is used to collect data to report faculty workload and facility utilization. CSIR is a second screen to the CLASS Update screen. Some data elements are unique to each screen and some data elements are shared by both screens. The same key fields are used on both screens to call up a course. They are CCN, Dept, Pre, Root, S1, S2 Course Title, P/S, Sect, ME and Type (Instructional Format). Also, Time and Room are display-only on the CSIR screen, all facility changes must be made through the CLASS Update Screen. Definitions of these data elements that we share can be found at http://registrar.berkeley.edu/Acad/acadforms/Class_Sched_Users_Guide.pdf. All other CSIR Data Element definitions can be found below.

All Data Element Names listed below in BOLD are the field identifiers you will see on the screen.

Data Element Name:
Wks Class Weeks

Description:
The number of weeks a class is held. This is a 2 digit numeric field. This field cannot be modified. All corrections must be made by resubmitting a Course Approval Form to Committee on Courses of Instruction (COCI).

Data Element Name:
Unts Number of Units

Description:
Number of units for the course. This field cannot be modified. All corrections must be made by resubmitting a Course Approval Form to Committee on Courses of Instruction (COCI).

Data Element Name:
Enrl Number of Students enrolled

Description:
Number of students enrolled through Tele-bears. This field cannot be modified.

Data Element Name:
Instructor Instructor Name

Description:
The name of the instructor teaching a particular section. Must be entered last name first, followed by a comma, a space and first initial, another space and (optionally) a middle initial. Typing a new Instructor Name in this field will cause the system to automatically select the correct Employee Id from HRMS employee data if the name is spelled as it appears on the HRMS file (middle initial may be omitted), and the department offering the course is the same as (or associated with) the department paying the instructor. The instructor name must be connected to the HRMS file to view/print a class list via CLASS or submit grades electronically via Info-BEARS.

Data Element Name:
EID Employee ID

Data Element Name:
F Instructor Function

Description:
This field describes the instructor's role in relation to a class. It distinguishes between an instructor's teaching and administrative duties. This is a one digit numeric field. This field is used by E-Grades to determine those instructors eligible to submit grades. Function code is defaulted based on title code. All faculty titles will default to 1, GSI titles will default to 2 and any instructor without a valid teaching title (http://opa.vcbf.berkeley.edu/csir/ValidTeachingTitleCodes.htm) will default to function code 4. Departments can change those instructors with function code 1 to 3 if the instructor is in charge but not teaching. All other updates are made when the appropriate changes are made in HRMS.

1=Teaching and Instructor of Record. Instructors with appropriate title code according to Academic Senate Regulation 750 (professor, professor-in-residence, or adjunct professors of any rank; instructors, instructors-in-residence, adjunct instructors and lecturers). Most GSIs cannot be coded as Instructor of Record for a given course. A GSI must have the express approval of the Committee on Courses of Instruction (COCI) and must hold a title code of 2550 for that course. COCI grants only 10 to 20 such appointments annually. The guidelines for Variance Requests can be found at: http://academic-senate.berkeley.edu/committees/coci/request.html

2=Teaching but not Instructor of Record. Any primary course taught by an instructor who is not an Instructor of Record must also have an Instructor of Record whether or not the Instructor of Record is teaching. In other words, any instructor coded as 2 must be accompanied by another instructor coded as 1 or 3. Instructors coded as 2 cannot submit grades. Virtually all GSIs must be coded as 2 and therefore must be accompanied by an Instructor of Record coded as 1 or 3. The foregoing does not apply to secondary sections.

3=Not teaching but Instructor of Record. Instructors coded as 3 must be accompanied by another "teaching" instructor coded as 2.

4=No Valid Teaching Title Code. All instructors must have a valid teaching title. They are listed on our website http://opa.vcbf.berkeley.edu/csir/ValidTeachingTitleCodes.htm. Questions regarding teaching title codes should be directed to the HR person in your department.

Data Element Name:
InsWk Instructor Hours per Week

Description:
This field reflects the average number of hours per week the instructor is teaching the class. This does not include preparation time, office hours, etc.

Instructor hours for single instructor classes will be defaulted to the total scheduled hours unless they are greater than 8. If scheduled hours are greater than 8, departments must manually enter instructor hours.

Instructor hours for team taught classes will default to the total scheduled hours (unless they are greater than 8) divided by the number of instructors (excluding function 3). Departments can override defaulted hours up to the scheduled number of hours to each instructor. If scheduled hours are greater than 8, departments must manually enter instructor hours.

This field is four numeric characters with 2 decimal places. The range of valid values is 0 to 25.00.

Description:
This field reports the hours a room is used each week. Room hours are set to the scheduled hours and cannot be changed. We annually report room usage to the State. This field is 3 numeric characters with one decimal place.

Data Element Name:
StWk Student Hours per Week

Description:
This field reports the average number of hours a student spends in class each week. This field can be blank if Class Type/Instructional Format is FLD, IND, INT or TUT. Student hours per week are defaulted to a total of all scheduled hours unless they are greater than 8 (mostly open labs and clinics). If scheduled hours are greater than 8, departments must manually enter student hours. This field is 3 numeric characters with one decimal place.

Data Element Name:
Delete meet? Delete Meeting?

Description:
Only used on multiple entries. By entering a "Y", hitting return, and pressing F4, the multiple entry only is deleted.

Data Element Name:
Last Changed:

Description:
Displays the date the record was last updated. This element is changed anytime there is an update to the record.

Data Element Name:
by:

Description:
Displays the IDMS logon of the person who last updated the record or the job name of a batch update that was run against the semester course file. This element can only be changed by updating the record.

Screen Notations

*Class in Multiple rooms
This CCN has more than one facility.

*Multiple Instructors
This CCN has more than one instructor.

*Room share
This CCN shares the exact same building, room, day and time with another CCN. Press F16 for more information.

*Cross listed: administrating department is _______.
This course is officially cross listed. Press F16 for more information.

*Errors and Omissions exist
Press F13 to see errors for this CCN.

Errors and Omissions for each CCN-- F13 (Shift F1)
This is the on-line error and omissions messages for the CCN selected. The system will update or eliminate errors as they are handled.

How to respond to the Errors and Omissions

Course needs a teaching instructor
This is a course with instructor not teaching but in-charge (function code 3). A teaching instructor needs to be added to this course.

Course needs an instructor in-charge
This is a course with an instructor teaching but not in charge (function code 2 and/or 4). An instructor in-charge needs to be added to this course.

Course should not have both Function Code 1 and Function code 3
A course does not need both an instructor teaching and in-charge (function code 1) and an instructor not teaching and in-charge (function code 3)

Missing Building and/or Room
Building and room have not been entered. All courses, except class type FLD, IND, INT and TUT must have Building, Room, Day and Time. All building and room updates need to be made on the CLASS Update screen. Click here for directions on how to get from the CSIR screen to the CLASS screen

Missing Day and/or Time
Time and days of week have not been entered. All courses, except class type FLD, IND, INT and TUT must have Building, Room, Day and Time. All day and time updates need to be made on the CLASS Update screen. Click here for directions on how to get from the CSIR screen to the CLASS screen.

Missing EID
An attempt to match the instructor's name to the employees in HRMS in order to get the instructor's Employee ID was unsuccessful. To select the instructor's Employee ID from a list of instructor names, press PF2 to display the List Instructor screen. Move the cursor next to the correct instructor name and press the RETURN key. If you cannot find the instructor's name, and you know that the instructor is new and that his/her HRMS information is still in process, try again later in the term. HRMS information is updated nightly. All employees need an entry in HRMS with a valid teaching title code (http://opa.vcbf.berkeley.edu/csir/ValidTeachingTitleCodes.htm).

Missing Instructor
No instructor name has been entered for this class. All class sections must have the instructor's name(s). Type the instructor's last name, followed by a comma, a space, first-name initial, another space and (optionally) a middle-name initial. If you prefer, you can type the first few characters of the instructor's last name and press the RETURN key to choose the instructor from the List Instructor screen.

Missing Instructor Hours
The number of hours that an instructor teaches this class per week has not been entered. Instructor hours must be entered unless it is an independent study or field work course (Class Type/Instructional Format FLD, IND, INT or TUT). If the class has scheduled hours greater than 8, then the number of instructor hours per week must be manually entered. Time spent on the following activities is properly included in contact hour time: delivering lectures; actively participating in seminars and similar classes; working with students in laboratories, studios, etc. Instructor hours per week should not include preparation time, office hours, etc.

Missing Student Hours
The number of student hours per week has not been entered for this class. Student hours must be entered unless class type is FLD, IND, INT or TUT. Student hours are defaulted to the total scheduled hours unless they are greater than 8 (mostly open labs and clinics). If scheduled hours are greater than 8, departments must manually enter student hours.

No Valid Teaching Title Code
Senate policy 750 states that all instructors must have a valid teaching title code. Questions regarding title codes should be directed to your departmental academic HRMS representative.

CSIR Detail-- F14 (Shift F2)
Summary of CSIR data for the term.

HRMS data-- F15 (Shift F3)
HRMS data for this screen is refreshed nightly. This is a read-only screen. All changes necessary must be made through HRMS.

Cross List and Room Share-- F16 (Shift F4)
All official Cross Lists are extracted from COURSE. Courses that share the exact same building, room, day and time will appear under Room Share.

How to get from the CSIR screen to the CLASS screen

If you are logged onto the CSIR screen and need to make a room and/or time change, you can access the CLASS screen by tabbing into the Act: field and entering CLS and hit return. You can then toggle back and forth between CSIR and CLASS using F5.