Affiliate

Non-paid employee, including outside contractors and student facilitators of courses such as De-Cal.

Average Weekly Contact Hours per FTE

Year total weekly contact hours divided by the number of terms in the academic year divided by the FTE of the instructor(s) in question.  This figure represents the average number of hours a full-time instructor spends in direct classroom contact with students during an average week during the year.  It includes hours spent in charge of both primary and secondary classes.

Class

A class is a section of a course identified by unique data.  A class may have one or more transactions, one for each class meeting.  Classes are of three types:

Regularly Scheduled:  Unit-bearing and meeting at a regularly assigned building, room, and time.

Independent Study:  Unit-bearing, but not meeting at a regularly assigned building, room, and time.

Secondary Section:  Not unit-bearing discussions or laboratory sections of large lecture classes; sections may be either unit-bearing or non-unit-bearing - the defining characteristic is that sections are secondary and adjunct to primary course offerings.

Class Organization

Indicates the attendance pattern in a class, i.e. whether all, some, or each (individual) student(s) participate in the class meeting.  The elements are:

• G-General assembly. The entire course enrollment attends each class meeting.



• P-Partial assembly. Some fraction of the entire enrollment attends the class meetings. For example, the discussion sections associated with Math 10 lecture section are partial assemblies and have a Class Organization code of P; the lecture itself is a general assembly class and is coded G.



• S –Special Programs.  Enrollees participate as individuals (rather than members of a group) in each of the “class meetings.”  However, not all of the classes comprising the course require participation on an individual basis. Special program classes are special cases of partial assembly classes.



• N-Individual Study. Enrollees participate as individuals in each of the class meetings. Individual study classes usually have a course number of x99, 601, or 602.

Class Size and Room Utilization¹

The primary questions addressed in space utilization reporting include:

• How large are the various classes offered in each department?  What proportion of course enrollments and what proportion of student credit hours are recorded in classes of various sizes?



• What is the assigned room and scheduled time of each class?



• How intensively is each room used for scheduled instruction?  How many hours per week?  At what level of station occupancy?  How much are various categories of rooms used?



• How large are the various classes that meet in each room?  Are the departments making good use of the rooms that they control?

¹ Information on the Space Assignment for each unit is based on official figures from the Facilities Inventory System (FDX) maintained by the Office of Space Management and Capital Programs (SMCP) according to system-wide standards set by the Office of the President (UCOP).  The FDX is updated annually to show uses of all space owned or leased by Berkeley campus units as of the third week of classes in the Fall term.  Data are collected through site visits and by way of an annual mailing to all units that allows them to report on the space they occupy and how they use it.  The total number of assignable square feet (ASF) by room use are presented here for each unit.  Over one hundred detailed room use codes have been collapsed for purposes of this report into five broad usage categories:  Instruction, Research, Office, Study/Conference, and Support. 

Course

The count of courses in current faculty workload reports (cf. CAL PROFILES) include all regularly scheduled primary and independent study courses offered by instructors in course-offering departments (courses by pay department will be offered in the near future). The count excludes non-unit bearing secondary sections such as discussion groups and most laboratory sections. A course is a unit of academic instruction identified by a unique combination of Course Name and Number.  A course may consist of one or more classes, primary or secondary.

Program/Course Codes:

Department Abbreviations, Department codes, Course/Class Codes, DEPT, DEPT ID  all refer to the same code (from 1 - 7 alphabetic characters or symbols):

"Strictly speaking the above referenced code refers to the abbreviated name describing an academic discipline.  However, this is often, but not necessarily, the same as the department name; a department teaching more than one academic discipline will have a course name for each discipline - e.g. The Classics department teaches under three academic disciplines: CLASSIC, GREEK, and LATIN.

Changes of course name, as well as new and discontinued course names, should be reported to the Academic Senate.  While departments may propose their own codes, the Committee on Courses of Instruction will advise and guide code choices to eliminate conflicts with systems utilizing these codes for operational and/or reporting purposes.  Final approval must be given by the Committee on Courses of the Academic Senate.

Note:  While the Academic Senate/COCI approves the codes, the Class Scheduling Office maintains and publishes the most current dictionary.

Cross-listed/Multiply listed courses

Types of cross-listed courses

Cross-listed courses are courses offered jointly by more than one department. There are two types of cross-listed courses:

Type 1 cross-listed courses have identical short and long titles, descriptions, primary instruction format, credit code, units, exam flags, and UC requirements. Some of these are former IDS courses. 

Type 2 cross-listed courses can differ in short or long titles, description, and prerequisites however they are identical with respect to primary instruction format, credit code, units, exam flags, and UC requirements.

DEPARTMENT IN CHARGE
Each set of cross-listed courses must specify a 'Department in Charge'. The Department in Charge will carry the primary administrative responsibility for the courses. These responsibilities include: course scheduling, assignment of instructors, and other administrative duties. The Department in Charge may share/delegate these duties with other sponsoring units, but remains responsible for ensuring that these duties are taken care of.

CSIR

Class Schedule and Instructional Record.  Berkeley campus' official record of instructional activity, containing information about each term's class offerings merged with payroll and facilities data. The class name, number, unit value, official third week enrollment by level of student, meeting place and times, and the instructor's title and payroll full-time-equivalent is included for each class.

CTO

Class Title Outline

Department in charge

See cross-listed courses.

Department Code

See Course Code.

DOS

Description of Service

Faculty Workload

Faculty Workload Reports respond to the following questions:

Who teaches the classes sponsored by a given department?  How many of these teachers are paid by other departments?  How many classes in a given department are taught by instructors at each academic rank?

• How much do the senior faculty in each department teach (classes per FTE, weekly contact hours per FTE, average class size)?



• Which courses constitute the annual teaching commitment for each instructor?

FTE Students

Unlike course enrollments and student credit hours, FTE students are calculated by level of student (lower division, upper division, graduate 1 - not advanced to candidacy, and graduate 2 - advanced to candidacy).  FTE students are also referred to as FTE enrollment or, more simply, workload enrollment -- all three terms are equivalent.

At the lower and upper division levels, FTE enrollment is defined as the student credit hours generated by those students, divided by 15.  The divisor represents the average unit load an undergraduate must take each term in order to graduate in eight semesters.  Thus, a five-unit course (regardless of level) which enrolls 30 lower division students and 12 upper division students generates (5 x 30)/15 = 10 lower division FTE students and (5 x 12)/15 = 4 upper division FTE students.

The calculation for graduate students not advanced to candidacy is similar, but the divisor is 12 rather than 15. Graduate students who have been advanced to candidacy are counted as full-time (1 FTE each) for the first six semesters of their registration, and as 0 FTE thereafter.

Unlike course enrollments and student credit hours, FTE enrollment generated in regularly scheduled  courses (which do not include independent studies or thesis supervision) is credited to the departments which pay the instructors. When this is not possible because of incomplete or missing instructor data in the CSIR system, the FTE enrollment is then credited to the departments which offer the courses.

Full-Time Equivalence (FTE)

A measure of the amount of time an instructor is paid to work expressed as a proportion of the amount expected for a full-time instructor.  Most senior instructors have full-time contacts with single title codes in one department, or FTE = 1.00.  Many non-ladder-rank instructors have half-time or other partial appointments.

Headcount 

The number of individuals who fall into a particular instructor grouping (ladder-rank, temporary ladder-rank, Unit-18 Lecturer, GSI, etc.).  This number usually exceeds FTE since many instructors work part-time or on a "by-arrangement" basis, and others receive no pay under their instructional title.

Independent Study

Currently, a not-regularly scheduled arrangement between an instructor and one or more students specifically designated as "instructional format/class type" = IND. 

Instructional Format/Class Type

A description of the method of instruction used in a class, e.g. LEC, SEM, LAB.  A course, which uses more than one method of instruction will have an instructional format for each.

Instructional or course-offering Department

The department that offers the course.

Instructor Hours per Week

The average number of hours per week the instructor is actually teaching the class. This does not include preparation time, office hours, etc. This field should be left blank only if the Instructional Format is IND or FLD (independent study or field study). Instructor hours per week is automatically computed for new courses and courses with changes of scheduled hours. The hours displayed must be verified, and modified if found to be incorrect. Instructor hours per week will not be automatically calculated for LABs with greater than 6 scheduled room hours per week, CLCs (clinic), STDs (studio) and classes with multiple times or instructors.

These instructor hours are not calculated because often times instructor hours are a fraction of the scheduled time. Instructor hours must be hand entered in these cases. This field is four numeric characters with 2 decimal places. The range of valid values is 0 to 25.00.

Instructors & Staff

• How many instructors at various ranks does a department employ, as indicated by actual payroll disbursements?

• How many non-instructional staff does a department employ?



• How much does a department spend on salaries for particular categories of employees?

Job Code (title code)

Four to five character code that coincides with a list of job/title codes associated with job descriptions and pay distributions. “U” suffix indicates “uncovered by unions.”

Missing instructor hours per week.

The number of hours that an instructor teaches this class per week has not been entered for this class. This data must be entered unless it is an independent studies or field courses (class type IND, FLD) course. If the class type is LAB (with scheduled hours greater than 6), CLC, STD or has multiple instructors or times, the number of instructor hours per week must be re-entered each term and when there are schedule changes. Time spent on the following activities is properly included in contact hour time: delivering lectures; actively participating in seminars and similar classes; working with students in laboratories, studios, tutorials, etc.

Missing room hours per week

The number of room hours per week has not been entered for this class. This data must be entered unless it is an independent studies (class type IND, FLD), or if there is NO FACILITY, the facility is OFF CAMPUS or is a SET section. The number of room hours per week must be entered for room shares and multiple entries.

Missing student hours per week. The number of student hours in this class has not been entered. This data must be entered unless this class is an independent studies or field studies class (class type IND, FLD) course. The number of hours per week must be re-entered each term and when there are schedule changes if the class type for this class is LAB (with scheduled hours greater than 6), CLC, STD or is held in multiple facilities or at multiple times.

Missing student hours per week

The number of student hours in this class has not been entered. This data must be entered unless this class is an independent studies or field studies class (class type IND, FLD) course. The number of hours per week must be re-entered each term and when there are schedule changes if the class type for this class is LAB (with scheduled hours greater than 6), CLC, STD or is held in multiple facilities or at multiple times.

Multiple Listed Course

These courses contain all the same information, but are in different departments.  Another name for these courses is cross-listed.

OSC

Occupational sub-classification

Pay Department

The department(s) that administers the instructor's payroll arrangement.  (We include as "pay departments" those cases where the department offers an instructional title to an individual, but where the instructor does not actually receive pay, such as a courtesy appointment.  In these cases, FTE will equal 0.00).

Primary Class Offering

Primary Class offerings are the general class meetings or unit-bearing sections of courses with regularly scheduled meetings that are most commonly classified as lectures, seminars, or laboratories.  The count of Primary Classes [in this measure] does not include Independent Studies, nor does it count Secondary Classes.

Room Hours per Week

The number of hours a room is used each week. This field should be left blank only if there is NO FACILITY, the facility is OFF CAMPUS, or this a SET section. Room hours per week is automatically computed for new courses and schedule changes. The hours displayed must be verified, and modified if found to be incorrect. Room hours per week will not be calculated for classes with multiple rooms or times and for UNSCHED classes. Room hours must be entered in these cases, unless there is NO FACILITY. This field is 3 numeric characters with one decimal place.

Secondary Section

Discussions or laboratory sections of large lecture classes; sections may be either unit-bearing or non-unit-bearing - the defining characteristic is that sections are secondary and adjunct to primary course offerings.

For reporting purposes at UCB, all Secondary sections that bear units are reclassified into the reporting category of P(rimary).

Split Courses

Split courses are defined as split records designed for series courses that are to appear as one listing in the catalog (e.g. History 235A-235B).

(Cf COURSE manual).

Student Credit Hours

Academic Senate Regulation 760 states:  The value of a course in units shall be reckoned at the rate of one unit for three hours’ of work per week per term on the part of a student, or the equivalent.  SR 760 does not specify how to secure this relationship in terms of class contact hours, thus COCI follows the Carnegie model with regards to unit value and course contact hours.  This model states that one unit equals 15 contact hours per term.  Thus, for a three unit course there should be at least 45 hours of course contact over the course of the term.  Such a course would usually have a format of 3 hours of lecture (or seminar) per week for 15 weeks; this adds up to the required 45 hours of course contact per term.

Discussion Sections:  One additional unit can be assigned for courses with required discussion sections, when section meetings are at least one hour per week for a total of 15 hours (or more) per term.  Each unit is expected to require two additional hours of work (reading, writing, problem assignments, discussion section meeting time in excess of 1 hour per week, etc.)

Laboratory Courses or Their Equivalent:  One unit is assigned for each three hour component of laboratory or its equivalent (workshop, studio, fieldwork, independent study, etc.)

Additional Units (“Floating Units”):  an additional unit of credit may re requested for courses that demand extensive reading, writing or other work.  All proposals for increased unit values beyond what is stipulated in the Carnegie must be specifically justified for each course affected.  Specific justification for the additional unit implies that the student is expected to have to dedicate time beyond the “normal” 45 hours per unit expected by AR 760.  Thus, instructors should keep in mind that an additional unit represents, on average, 45 additional hours of work required to be done by a student in the course of the s semester.  In justifying an additional unit, an instructor must explain how students will have to commit this additional time to the course (e.g., extra reading time, extra assignments, or discussion sections).

Courses which are listed for variable units must specify how unit value will be assigned.   Such assignment can be accomplished by statements similar to “one hour of lecture per week per unit” or “ three hours of work per week per unit”, or, for non-15 week, offerings, “Forty-five hours of work per unit per term.”

Source:  Handout 1:  Detailed Explanation of the Processing of Course Approval Forms, AS Workshop 3-13-01.

Student Credit Hours for non-variable unit courses

The total enrollment in a course times the unit value of the course, and are reported by level of course (regardless of the levels of the students enrolling in the course).  Thus, a four-unit upper division course which enrolls 5 lower division students, 20 upper division students, and 10 graduate students generates 4 x (5 + 20 + 10) = 140 upper division student credit hours. (from LPD memo, 1996. Student credit hours like course enrollments also are credited to the departments which offer the courses (regardless how the instructors are paid).

Student Hours per Week (Weekly Student Contact Hours)

The average number of hours a student spends in class each week.

Teaching Activity

Assorted measures of two kinds of instructional commitments:  1) direct contact with students in regularly-scheduled courses, including both primary class meetings (credit-bearing lectures and seminars) and secondary (i.e. non-credit bearing) laboratories and discussion groups; and 2) independent studies.  Current reports do not attempt to measure time instructors spend outside the classrooms, either in preparation or administration of courses of other non-teaching endeavors such as in research, academic advising, governance, or community service.

Team-teaching

Instances where more than one instructor shares in the responsibility of delivering the curriculum.  Note:  For team-taught courses, the pay department teaching credit is split equally among instructors with instructional function codes 1 and 2 and allocated back to their pay departments.

TIE

Total Instructional Effort:  A proposed schema initiated by OP and piloted in fall/spring 2004.

Umbrella Courses

Umbrella courses are designed for catalog publications.  Courses which have several sections are usually set up as Umbrella courses.  There courses consist of a HEADER course that contains information which applies to SECTIONS that are usually specific subtopics related the HEADER listing.  The HEADER is not an actual course, it is just included to avoid repetition of various data elements in each catalog entry for each SECTION. Any listing of course format and units apply to the courses listed under it. The courses listed under the umbrella heading are differentiated by suffixes and represent independent courses. For example, History 103 Proseminar: Problems in Interpretation in the Several Fields of History is not a course. However, the courses listed under it, 103A Ancient, 103B Europe, 103C England, etc., are actual courses. Umbrella courses can be cross-listed with other courses. (cf pg 56 in COURSE manual).

Weekly Student Hours

Student Contact Hours' or WSCH (Weekly Student Contact Hours) is the CSIR data item "Student Hours per Week".

Student Hours per Week The average number of hours a student spends in class each week. This field should be left blank only if Class Type is IND or FLD (independent study or field study). Student hours per week is automatically computed for new courses and schedule changes. The hours displayed must be verified, and modified if found to be incorrect. Student hours per week will not be calculated if Class Type is a LABs with greater than 6 scheduled room hours per week or CLCs (clinic), STDs (studio) or the class has multiple times. For these classes, student hours are often a fraction of the scheduled time. Student hours must be hand entered in these cases. This field is 3 numeric characters with one decimal place. Note per PLH: WSCH is usually the number of hours a student has contact with *some* instructor, but its primary definition is hours in the classroom, and does not involve the instructors.