While every department is a little different, we often get asked the same kinds of questions by various departments. The questions below (and their answers) are the most common.
I am trying to cancel a section from the CSIR screen and it won't let me do it.
You are not allowed to cancel or delete a class directly on-line with a General Assignment Classroom assigned. If you wish to do so, submit a General Assignment Room Switch and Release Form to the Scheduling Office.
If you wish to cancel or delete a class that is in departmental space, you need to do this from the Class screen. You can simply enter CLS in the Act: (action) field in the lower left hand corner of the CSIR screen and press ENTER. To get back to the CSIR screen, enter CSIR in the action field and press ENTER.
I need to add another instructor(s) to an existing record, how do I do it?
You need to add a multiple entry (ME) line (pg 8 of the Class Scheduling User's Guide). Enter ME, add instructor name, press F3 to add. The screen should indicate "Class meeting added". Follow these steps if you need to add more instructors.
Important note: All additional instructor(s) need to be added before instructor hours are entered. We are working to change the system so that instructor names and hours can be entered at the same time.
The Errors and Omissions report says "Missing room". There is no scheduled room or time for this class. How can I get this message to go away?
You need to enter "No facility" for the room and "UNSCHED" for the time.
I cannot find the Employee ID of someone I know is on our payroll. He's been an instructor here for years.
Try entering the first 3 letters of the last name and browse to find a match. He might have a suffix (i.e. JR, III) to his name which would bring the name to the top of the list. Also, a wrong spelling may also cause you not to find a match. Be sure to look at home department as well as name to insure an accurate match.
Q Why are we switching to TIE?
A TIE, which stands for Total Instructional Effort, is a newly adopted system of codes that the Office of the President developed to report faculty workload activity to the State of California Legislature. In short, OP thought the new codes would represent a more accurate and fulsome description of what faculty do.
In your handouts, we have included “A System for Reporting Faculty Instructional Effort” (8/2005), Appendix #2. This excerpt summarizes the history of TIE and why it was developed.
Q What will happen to the current instructional format?
A For now, nothing will happen to the current instructional format. Both the current instructional format and the new TIE format will be required on COCI’s course approval form and appear in the COURSE system. The instructional format is deeply embedded in a wide variety of operational as well as reporting system algorithms on the UC Berkeley campus. To remove the current instructional format codes and replace them with the new TIE codes is complicated and will take time. The campus has not indicated that it plans to do this. So for now and the foreseeable future, the current instructional format codes will continue to be used for identifying instructional formats for courses, campus-wide faculty workload reporting, classroom assignments, and space reports to OP, while the new TIE instructional formats will be used specifically for the more comprehensive faculty workload reports the Office of the President generates and sends to the California State Legislature.
Q Will we need to do anything to “convert” our current courses to the new system?
A Maybe. All courses that have been taught since fall 2000 have been assigned the additional TIE codes by your Chair or Dean. However, new courses and courses that are on-the-books but perhaps not taught since before AY 2000, may show up as having missing TIE codes. As a result, OPA expects to have a few courses each year we will ask your Chairs and Deans to code. This call usually goes out in June with the request that the codes be turned in by the end of August. Note: As many of you are aware, we copy the MSOs and CSIR Coordinators in this exercise to be sure that all levels involved in the coding process are alerted to the call. Also, if the TIE formats provided by your department don’t seem to correspond to the current instructional formats, COCI may be asking you to take another look. Contact Sumei Quiggle (sumei@berkeley.edu) or Lili Goldsmith (lvicente@berkeley.edu) if you have questions about this.
Q Who gets contacted each year to fill in missing codes?
A Each year in June, the Chair, MSO, and the individual listed as the CSIR Coordinator are contacted if missing TIE codes have been detected for your unit. If you are the person who is given the task to fill in the codes, and would like to be on the initial mailing list, please contact Lenore Ralston (ralston@berkeley.edu)
Q What are we expected to do with this new system?
A Academic Units are expected to provide both instructional format and TIE codes on any new Course Approval Form submitted to the Registrar and COCI.
Q How should we code web-based courses?
A On 02/03/06, COCI approved two new web-based instructional formats:
WBL
Web-Based Lecture -- Web-based or technologically-mediated activities replacing
standard lectures.
WBD Web-Based Discussion -- Web-based or technologically-mediated activities
replacing standard discussion sections.
At this time there are no specific TIE codes for web-based courses. Treat these courses as if they were regular classes and select existing TIE codes as appropriate.
Further,
these new course formats, if unit-bearing, will be treated exactly the same
as regular lectures or seminars/discussion groups when it comes to CSIR business
rules and crediting faculty workload (see http://opa.berkeley.edu/csir/MethodologyInstrTeachActivity.htm
and http://opa.berkeley.edu/csir/AlgorithmsTeachWrkldMetrics.htm).
Note: Discussion Sections most often describe non-unit bearing secondary sections.
Q Could there be some written information that accompanies the new CAF?
A Yes. The Academic Senate will be introducing the new course approval form along with an explanatory memo before the beginning of spring semester 2009.
Q Could we have some training?
A
Yes. OPA is offering training sessions in fall 2008
and, time allowing, plans to follow-up with a refresher session in spring and
fall 2009.
Q Our Academic unit offers courses numbered 298 which consistently average four or more graduate student enrollments. What traditional course format should these courses have?
A. If a course, regardless of course number, meets the minimal enrollment threshold (Heilbron memo; Hitch memo), and it is regularly scheduled (has a building, room, and time), it should probably be coded something other than INDependent Study or TUTorial, which are intended to be used for individualized instruction. If you believe that the instructional format for a course is incorrect, submit a course approval form to COCI to request a change (via the Office of the Registrar—see COCI Handbook (http://academic-senate.berkeley.edu/committees/coci/handbookTOC.html) for details on the course approval process).
Q How do CSIR-generated CalProfiles statistics affect Professional Schools who do not request Temporary Academic Support (TAS)?
A In addition to TAS support, Cal Profiles statistics are used in generating reports which monitor individual departmental faculty workload policies compared to actual practice. Cal Profiles provides official statistics for use in external accreditation reviews and internal Academic Program reviews. Further, having the most accurate CSIR data on record is helpful to the UC Berkeley campus as a whole, ensuring robust statistical credibility and the best counts possible in reporting to Office of the President and the California Legislature.
Q Is there any campus policy on record governing how many students GSIs are allowed to teach?
A No. According to the Dean of the Graduate Division, “There is no Berkeley campus or U.C. policy that says how many students should be in a GSI's section.”
Q What happens to Distance Learning Credit with regard to faculty workload?
A The new
web-based course codes are:
WBL Web-Based Lecture -- Web-based or technologically-mediated activities replacing
standard lectures.
WBD Web-Based Discussion -- Web-based or technologically-mediated activities
replacing standard discussion sections.
These new course formats, if unit-bearing, will be treated exactly the same
as regular lectures or seminars/discussion groups when it comes to CSIR business
rules (see http://opa.berkeley.edu/csir/MethodologyInstrTeachActivity.htm
and http://opa.berkeley.edu/csir/AlgorithmsTeachWrkldMetrics.htm).
Note: Discussion Sections most often describe non-unit bearing secondary sections.
Q How does faculty workload credit for a cross-listed course accrue in the situation where one department is responsible for administration of the course, pays 100% of the instructor’s salary, but students enroll in both parts of the cross-listed course?
A “To calculate the primary classes/actual permanent faculty FTE ratios, we assign the classes to the pay departments of the instructors, using the same rules as with allocated student FTE (see the rules above). For team-taught classes, instructors receive equal shares of that class when they are allocated back to the pay departments; cross-listed course bundles count as a single class in total. We group these classes by course level and only count those taught by permanent faculty." (cf. http://opa.berkeley.edu/csir/AlgorithmsTeachWrkldMetrics.htm )
Q How are students who are “foreign visitors” counted in faculty workload statistics?
A It depends. The Associate Registrar notes:
Foreign students who are regularly enrolled in degree granting programs are counted in the census of registered students, and their courses and units are included in the campus’ workload statistics.
Foreign students who are here as reciprocity students (Education Abroad exchange) are excluded from the census of registered students, but their courses and units are included in the campus’ workload statistics.
Students
who enroll through UC Extension (“concurrent enrollment”) are excluded
from census of registered students, their workload is excluded from the campus’
workload statistics, and the campus receives no State funding for them.
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